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BOY SCOUTS OF AMERICA

EAST CAROLINA COUNCIL

CROATAN TRAILS DISTRICT

2002 Fall Cub Family Campout

October 18 - 20

Camp Sam Hatcher, Newport

Camp Director: David McCubbin/phone: 252-393-1864

Event Description: this event is held traditionally, in the month of October.

1. All registered Cub scouts and their immediate family members only are invited to camp and participate in scheduled activities from Friday evening until Sunday morning.
2. Camping out, while encouraged, is not mandatory.
3. Activities revolve around a theme which is developed by the Campout Committee.
4. Themes and the activities they encourage must follow BSA guidelines in terms of safety and purpose. While not the main focus, some of the activities should help the scout earn credit on their requirements.
5. This event is, traditionally, held at Camp Sam Hatcher in Newport. The camp must be reserved for this event, several months in advance, through the Council office. Camp master should contact District activities person who will take care of this.

Staff Requirements

The following staff are required for a successful event

Camp Director: oversees entire event preparation and execution and assembles a committee and assigns duties

Asst. Camp Director: to "be prepared" in case the director is unable to fulfill their duties

Secretary: prepares and distributes camp packets and other publications such as event signup sheets

Registrar: collects registration information and keeps accurate records of names and monies

Activity Coordinator: Keeps records of activities planned and materials needed

Campfire Coordinator: organizes the campfire program for Saturday night (lighting of fire, songs, skits, etc.)

Campsite Inspectors: following the guidelines in the camp packet, they will inspect each unit's campsite and assign a grade; Usually at least three members will comprise this team

Chaplain: performs nondenominational church service on Sunday morning

Check In Personnel: checks in families as the arrive; keep accurate records of attendance; Check In times determined by committee

Cracker-barrel Coordinator: plans refreshments for leader cracker barrels on Friday and Saturday nights; usually at 50 people to consider

First Aid: have a first aid station available all weekend; keep records of any injuries sustained at the camp

Traffic Control: designates parking areas, erects signage, directs traffic especially on Friday night and Saturday morning

Camp Assistants: handle any other miscellaneous jobs

Camp Staff

Camp Director David McCubbin, pack 484
Assistant Camp Director Leah Bennett, pack 484
Registration/Secretary/Check In


 		Jane Treon
Laura Savin
Maryann Ryan
Activity Coordinator

 		Diane Turner, pack 61
Thomas Arnold, pack 61
Campsite Coordinators

 		David Whitlow, pack 460
Ben Brown, pack 460
David McCubbin, pack 484
Campfire Inspectors Kevin Treon
Erik Heck, pack 412
Chaplain Jae Logan, Sr
Cracker barrel Coordinator Cheri Collins/Ernie Giblin, pack 484
First Aid Al Puff, pack 446
Traffic Control  
Camp Assistants Joe McCammond, pack 484
Patch Design Rosemary McCammond, pack 484

SCHEDULE OF EVENTS

Friday, October 18th
    Check In
 		3:00-8:00 p.m.
    Crackerbarrel
        (for leaders only)
 		8:30 p.m.
    Lights Out
 		10:00 p.m.

Saturday, October 19th

    Flag Ceremony
 		9:00 a.m.
    Morning Activities
 		9:30-11:00 a.m.
    Lunch
 		11:00-12:45 p.m.
    Afternoon Activities
 		1:00-4:00 p.m.
    Evening Campfire/Sing along
 		7:30 - 8:15 p.m.
    Cracker-barrel
 		9:30 p.m.
    Lights Out (for Scouts)
 		10:00 p.m.

Sunday, October 20th

    Flag Ceremony
 		9:00 a.m.
    Nondenominational service
 		9:15 a.m.
    Checkout begins
 		9:30 - until

CROATAN TRAILS CUB FAMILY CAMPOUTS

REGISTRATION 

 Pre-registration is $15.00 per family if postmarked no later than October 11th, 2002.
Late or gate registration will be $20.00 per family and should be paid at the gate. A
registration form is provided in this packet. Please make copies. All Scouts and leaders
that pre-register are guaranteed a patch.

Make checks payable to: East Carolina Council
Mail form and check to: Jane Treon
408 Glory Rd
Beaufort, NC 28516

UNIT REPRESENTATIVES 

 

 Each Pack needs to provide the Camp Director the name of the person who will be your pack's
representative for this campout. This person will be responsible for your pack's permission slips,
attend all Cracker barrels, attend Check Out Inspection and receive information/awards for your pack.
PERMISSION SLIPS 

 

 Each Pack must have a completed permission slip for any scout camping
without their parent. The unit rep is to place these on your Pack bulletin board. A
copy is enclosed for your use.
PARKING 

 

 

 

 Please note that there is to be NO PARKING ON HATCHER RD. (the road
from Nine Mile Rd. to the Camp) Do not impede the flow of traffic through
the Camp. As space is limited, it is requested that families bring only one
vehicle if at all possible. If there is no parking near your campsite, the back part
of the activity field may be used.
FIRST AID 

 

 A first aid kit should be displayed and readily accessible at all times in each pack's campsite.
These kits should be adequately supplied sufficient for your pack's size. Injuries should be
reported to a member of the camp staff immediately.
UNIFORMS 

 

 Everyone is encouraged to wear the official B.S.A. uniform at all times. We urge you to wear the
uniform and show your pack pride, especially at all ceremonies and services.
POLICIES 

 

 This family campout will follow B.S.A. policies concerning safety and outdoor activities. As with
all other Scouting functions, alcohol is prohibited.
FIRE SAFETY 

 

 

 All Packs are expected to maintain a fire safe campsite at all times. A water
bucket is to be placed by each tent and campfire. NO fire is to be left unattended
(without an adult watching the fire). Flame sources (Coleman lamps, heaters,
candles, etc.) are prohibited in tents. Chemical, liquid, gaseous, or jellied fuels
may only be used by ADULTS and must be secured, when not in use, well away
flame sources. All fires must be put out when left.
KNIVES/TOOLS 

 

 

 

 Cub Scout's pocketknives may be used, at the Pack's discretion and within
their campsite only. The scout must be carrying their Whittling Chip card and
must be under the direct supervision of an adult. Pocketknives found outside
the campsites will be held by the Camp Staff and returned to the Pack at Check Out.

All other cutting tools (hatchets, axes, saws, etc.) are to be used by ADULTS only, in a
designated area and secured under lock and key when not in use. Sheath knives are
prohibited.

CAMPSITES 

 

 

 Campsites will be on a first come first served basis. If your pack wishes
to utilize a particular campsite, you may claim it by taking part in Camp
Cleanup day, which will be announced at the (DATE) roundtable. Camp-
sites should remain neat in appearance and should utilize the whole area
instead of bunching up at one end or the other.
BOB HOWARD LODGE 

 The Lodge is the headquarters for the Staff during the Campout. No one
is to enter the Lodge in the Staff’s absence.
ALCOHOL As with all Scouting functions, the use of alcohol is prohibited on Camp property.
GENERAL INFORMATION

 

 

 

 

 

 Generator use is prohibited without approval from Camp Director.
Pets are prohibited.
Trash is your responsibility and should be taken with you.
The bathhouse is for ADULT USE ONLY. Each family should bring their own supply of toilet paper.
Water is available at spigots throughout the Camp. Do not wash dishes in the
area of these faucets.
Electricity is available at the Lodge if needed for medical reasons.
Alcohol is prohibited
Firewood is not provided
No bicycles are allowed
This campout will be held to the Outdoor Code. (No cutting down of trees or destruction of bushes)
SMOKING 

 

 

 Official BSA policy: "All buildings or facilities under control of the local Council are
to be designated as non-smoking facilities. Smoking outside entrance/exit doors is
not permitted at any location. In addition, all scouting functions, meetings or activities,
should be conducted on a smoke-free basis with permitted smoking areas located away
from all participants."

PLEASE NOTE: The rules of this Camp are designed for your own protection as well as that of Camp Sam Hatcher itself. Any questions should be directed to the Camp Staff at any time or at Crackerbarrel meetings Friday and Saturday night.

Please remember we are all volunteers and that the main focus of this weekend is to provide fun and advancement opportunities to the boys we are here to serve !

There are 4 contests at the campout.